Delete and restore archived work

If you no longer need a Document, Project, or Organization, move it to Trash. That removes it from Recents and the live lists for everyone who could open it, not only for you.

Trash holds it for 30 days. Restore puts it back: same PDFs, same markups. Access lists are unchanged. You don’t re-upload the set.

Use this when a bid is lost, you deleted the wrong sheet, or the last remaining member needs the company account off the list.

Who can delete and restore

What	Who can delete	Who can restore
Document	Full control on the Project	Full control, and the Project and Organization are still live
Project	Full control, and the Organization still has another live Project	Full control, and the Organization is still live
Organization	The last remaining member, who must be an org admin	That org admin

You don’t have to be the person who created it. Another Full control can delete or restore a Document or Project. Org archive is only the last remaining member.

View, Comment, and Edit can see a Trash row they already had access to. Restore stays off until someone with Full control (or that last-member admin) clicks it. Guests follow the Project they were granted. They don’t get a shop-wide Trash.

Sidebar → Trash is one list for this login: every Organization, Project, and Document you can already see. Signed-in dashboard only: browser or the Mac / Windows app.

Delete vs kicking someone

Delete and Archive remove the takeoff for all collaborators.

If you only want one person off the bid, revoke them in Share. They lose the Project. Everyone else keeps it.

If you only want it off your Recents, don’t delete it. Recents is what you opened on this device. The Project stays live for the shop.

Delete a Document

From Recents or Project → Documents:

1. Open the overflow on that Document.
2. Choose Delete.
3. Confirm (Delete document?). You do not type the name.

That still archives. It lands in Trash for 30 days. You can’t open the desk URL while it’s there. That looks like a miss (404). Restore, then open it from Recents or Documents.

Documents on the desk does not have Delete. Use Recents or Project → Documents.

Delete a Project

You don’t delete a Project from the Projects tile list, and Recents has no Delete on a Project tile.

1. Open the Project → Settings.
2. Archive this project.
3. Type the Project name to confirm.

Live Documents hide with it. They are not extra Trash rows. Restore the Project and those files come back.

Delete an Organization

The Archive organization card is on Organization → Settings only when you are the last remaining member and an org admin. If anyone else is still in the directory, that card is not there. You cannot leave as the last member. This is how you take the company account off the list.

1. Open the Organization → Settings.
2. Archive organization.
3. Type the Organization name to confirm.

Live Projects and Documents hide with it. Trash shows the Organization only.

What’s in Trash

Sidebar → Trash. Name, Type, Location, when it was archived, Restore. Newest first.

Location on a Document is the Project and Organization. On a Project it is the Organization.

You can’t open a row from Trash. Restore it first, then open it from Projects, Documents, or Recents.

Trash is not a second live cabinet. Don’t park an active bid there.

Restore

1. Sidebar → Trash.
2. Find the row.
3. Click Restore.
4. Open it again from Projects, Documents, or Recents.

Restore clears the archive on that row only. PDFs and markups stay. Share is not rebuilt. Whoever can open it now can open it after Restore.

Verify: the Project is back on Projects. Open the PDF. A known Length still reads.

Parent has to still be live

Trash does not list a Document while its Project or Organization is archived. It does not list a Project while its Organization is archived. Restore the parent. Live children come back with it.

If you archived Mercy Hospital as a Project, S-201.pdf is not a separate Trash row. Restore the Project. The live sheets come back with it.

A Document that was deleted on its own stays archived. Restore the Project and that PDF returns to Trash (if it is still inside 30 days from its delete). Restore the Document next. Same idea for a Project you archived on its own, then restored the Organization.

30 days

Trash lists items archived in the last 30 days. After that the row leaves Trash and Restore no longer works.

The clock starts when that row was archived. A Project archived today holds its hidden Documents for those 30 days with it. A Document you deleted on its own 30 days ago can’t be restored even if you restore its Project later.

There is no Permanently delete button in Trash.

If you can’t find it, or Restore is off

What you see	What to do
Trash is empty, but the Project is missing from Projects	You may not have access, it is older than 30 days, or someone archived the Organization. Restore that first.
The Project is still live. Create another Project, or archive the Organization if you are the last remaining member.
Restore is visible but disabled	You lack Full control, or you are not the org admin on that archived Organization. Ask whoever runs that Project or Organization.
Desk URL 404 after delete	Expected. Restore from Trash, then open it from Projects or Recents.
I need a file after 30 days	It has left Trash. Restore no longer works.

Evaluating this

A shop with two Projects archives a lost bid from Project Settings and forgets the PDFs. A shop with one Project cannot archive that Project. The last remaining member archives the Organization instead. A GC archives a Restricted Project the same way: the drawings hide with it, and guests stop opening the desk.

The measuring loop is still how it works. That’s takeoff, not a priced bid: takeoff vs estimating. Next: Documents, Projects, Organizations, who can open a Project.